One place for your AI, your information, and your everyday work.
Actana is an operating system for AI — where your AI agents, your information, your apps, and your day-to-day automation live and work together. Build it by describing what you want, or by arranging it visually. No code required.
Building and refining AI agents for more than five years — since 2020.
Your work is spread across too many separate tools.
To get one job done, most teams end up juggling several tools at once: one to automate steps, one to hold the information, one to build a simple screen for the team, and yet another for the AI itself. Different logins. Different places your information lives. Different rules for who can do what. And each tool was built before AI agents existed, with AI added on afterward.
When everything lives in a different place, you spend your time connecting tools instead of doing the work.
An operating system for AI — one place where everything works together.
Actana brings together the kinds of jobs people usually spread across separate tools — holding your information, automating your steps, building simple tools for your team, and running your AI agents — and puts them in one place that works as a whole. Not one more single-purpose app, but an operating system for AI.
Describe it
Tell the Assistant what you want in plain language and it helps you build it.
Arrange it visually
Lay it out on the canvas, so you can see how everything connects and stay in control.
Build with code
If you have developers, build with code. Same product underneath, so what you try out is what you put to work.
Like any operating system, Actana isn't tied to one brand. It doesn't lock you to a single AI company, model, or technology — and you choose where it runs.
A few simple building blocks. Everything is made from them.
Seven parts. One workspace.
Each part does one clear job. Together they are one place to work.
Build it. Put it to work. Keep an eye on it.
Build it
Describe what you want in plain language, or arrange it visually on the canvas. Turn a quick conversation into a workflow, then save it as something you can run again and again.
Put it to work
Run it on demand, on a schedule, or have it start automatically when something happens — a new record, an incoming email, a form being submitted.
Keep an eye on it
Watch each step as it runs, or look back later to see exactly what happened. Nothing is hidden.
Start from a template
You don't have to start from a blank page. Actana comes with a library of ready-made templates you can use as they are or adjust to fit — and you can save your own. Ask the Assistant to turn what you've built into a reusable template.
Browse templates →You can see what the work is doing at every step — and step in whenever you want.
Not locked in. You stay in control.
Works with any major AI — and you can switch anytime.
Use the AI you prefer today, and change to a different one tomorrow without rebuilding your work.
Not tied to any one AI technology.
AI changes fast. Actana is built so the underlying AI can be swapped out, so you are never stuck with one company's approach.
Runs in our cloud or on your own systems.
You decide where it runs. Run it on your own systems and your information stays with you, inside your own walls.
Works with any major AI. Not tied to one technology. Runs where you choose. None of the everyday tools you might compare give you all three.
Where Actana fits.
You may already use separate tools for these jobs: Airtable to hold your information, Zapier or n8n to automate, Retool to build internal tools, Power Apps to build business apps. Each is good at its own job. Actana brings these kinds of jobs together — into one operating system for AI, running on the AI you choose and where you choose.
| Actana | Airtable | Zapier / n8n | Retool | Power Apps | |
|---|---|---|---|---|---|
| Main job | Information + automation + apps + agents, together | Holding information | Automating steps | Building internal tools | Building business apps |
| Built around AI | Yes, from the start | AI assistant added | AI steps added | AI added on | AI assistant added |
| Choose your own AI | Any major AI, switch anytime | Limited | Some flexibility | Some providers | Steered to one vendor |
| Run where you choose | Our cloud or your own systems | Cloud only | n8n: yes · Zapier: no | Larger plans only | Tied to one cloud |
| All in one place | Yes | Information only | Automation only | Tools only | Apps only |
Details of other tools based on publicly available information; check current plans.
Connect the tools and AI you already use.
Actana connects to 100+ of the tools teams use every day — for sales, messaging, files, and more. Work can also start on its own when something happens, or simply on a schedule.
Use the AI you prefer.
The major options — OpenAI, Anthropic, and Google Gemini — work out of the box, and others can be connected too. Pick the AI per job, and switch anytime without rebuilding.
What teams do with Actana.
A complicated international sales-and-invoicing process, handled end to end.
A global manufacturer had a complicated cross-border sales-and-invoicing process. A local company in one country sells to the customer while the goods ship from a hub in another — which means extra paperwork between the two, plus strict country-by-country rules for official invoices. Normally this takes many careful manual steps across several systems, with lots of chances to miss something.
Using Actana, they laid the whole process out in one place, on top of the systems they already use. The information lives in Tables, the people who run it work in a simple App, and a Workflow drives the steps in order. The agents do the heavy lifting — moving the process along and checking each required rule is met — while people stay in control and can see exactly what is happening.
One Actana workspace replaced a tangle of separate systems, spreadsheets, and manual checking — and the rules are enforced by the workflow itself, not left to someone remembering them.
Answer customer emails from your own documents.
An incoming email kicks off an agent that finds the answer in your own documents, drafts a reply, and hands it to a person to check when it isn't sure.
Keep your tools and spreadsheets in sync.
On a schedule, an agent pulls the latest information, tidies it up, updates your tables, and sends out a clean file — with a record of exactly what it did.
Build an internal tool without waiting on engineering.
Put together a simple tool your team needs — a request form, a lookup, a small dashboard — without a long project or a queue.
Send a morning report to the right people.
Each morning, an agent gathers the numbers, writes a short summary, and sends it to the people who need it.
Think about the steps your team repeats every week — the ones that hop between an inbox, a spreadsheet, and another system. Most of them can be laid out in Actana.
Safe for your company.
Your IT and security teams will have what they need.
- ✓Your information stays yours. Run Actana in our cloud, or on your own systems so your information stays inside your own walls. You choose.
- ✓Built to the standards your security team expects. Actana meets recognized security and privacy standards, so it can pass your company's review.
- ✓You control who can do what. Decide who can see and change each part of the workspace, and connect your company's existing sign-in.
- ✓A clear record of everything. Actana keeps a record of who did what and what each piece of work did, step by step.
Where it runs
A team that helps you get there.
For larger setups, Actana works alongside your team.
We help you set it up
We help you map your existing processes into the workspace and get your first agents running.
We build what's missing
If you need to connect a system that isn't supported yet, we build that connection for you — and from then on your team uses it like any other.
If a connection to your system doesn't exist yet, we build it.
Five years building AI agents, since 2020.
Actana's team has been building and refining AI agents since 2020, the early days of today's AI — the product is the result of that work, not something put together overnight.
See Actana on your own work.
Book a demo and we'll walk through how it would work for your team — building it, putting it to work, and keeping an eye on it, using the AI you prefer and running where you choose.